Process redesign and agentic architecture
We start with your bottlenecks
We find the processes that take the most hours out of your week and redesign them so that AI does the work and you supervise.
A quote, before and after
In almost any company, preparing and sending a quote passes through several hands. This is how it changes when we redesign it, with AI agents doing the mechanical part and your team reviewing and deciding.
Preparing and sending a quote
Today
-
Client, Request. Your client.
Asks for a quote by email
-
Sales, Data. Your team. 15 min
Reads the email and copies the details into a spreadsheet
-
Admin, Data. Your team. 35 min
Looks up prices and lead times in the business software and in old quotes
Half a day on hold
-
Sales, Quote. Your team. 45 min
Builds the quote in the template
-
Management, Review. Your team. 10 min
Reviews it and gives the go-ahead
A day until there’s a free slot
-
Sales, Sending. Your team. 5 min
Sends it to the client
-
Admin, Sending. Your team. 10 min
Logs it in the business software
Redesigned
-
Client, Request. Your client.
Asks for a quote by email
- Changed
Sales, Data. 1 min
Reads the request and pulls out the client’s details
AI agent
- Changed
Admin, Data. 1 min
Looks up prices and lead times in your data
AI agent
- Changed
Sales, Quote. 2 min
Prepares a draft of the quote
AI agent
-
Sales, Review. Your team. 10 min
Reviews it and adjusts whatever is needed
Your team decides
-
Management, Review. Your team. 5 min
Gives the go-ahead
Your team decides
-
Sales, Sending. Your team. 1 min
Sends it to the client
- Changed
Admin, Sending. 1 min
Logs it in the business software
AI agent
Your team saves 1 h 44 min on every quote
Your team’s time on each quote
Your client gets the quote
How a process changes
-
Today
The data is spread across email, several spreadsheets and the head of whoever knows the most, and each step goes looking for it on its own.
-
Organized
Every piece of data has a place and someone who looks after it, and each step of the process knows where to get it.
-
Connected to AI
Your team asks AI for something, AI goes to your tools and your data, comes back with what’s needed and gets the work ready for your team to review.
-
Digital brain
Everything your company knows is gathered in one place, and AI agents work with it while your team supervises.
What your company gains
-
Everything in order
The whole team works with the same version of every piece of data, and nobody loses a morning looking for it.
-
Doing more with the same team
The agents take on the repetitive work, and your team spends its time on what calls for judgment and what adds the most value to the company.
-
A company that adapts
A new client, a new regulation or a different tool fits in without your team having to relearn how to work.
-
Knowledge is always at hand
Everything that gets done is recorded and documented, so anyone on the team can find out how each thing is done. If someone is on leave or moves on, no process comes to a standstill.
-
You stay competitive
In an increasingly competitive and global market, your company keeps pace instead of getting swept along by the wave.
Why people call us
-
“The information is in email, in several Excel files and in one person’s head.”
We organize your data so that everything has its place and the whole team knows where to find it.
-
“If one person is away, that process stops.”
We leave the process clear and written down, so that anyone on the team can follow it.
-
“We’re growing, but to do more we always have to hire someone.”
We connect AI agents that take care of the repetitive work, so that your team can do more.
-
“Every time a regulation or a tool changes, it catches us off guard.”
With your data in order and the process clear, changing one piece doesn’t mean redoing everything.
Frequently asked questions
Do we have to change the tools we already use?
Not necessarily. First we try to make what you already have work together better, and we only suggest a new tool when the change is worth it and your team can handle it.
Do we need to have done an adoption plan first?
No. If you’ve already done one, we move faster because we know your company, and if not, we spend the start of the project getting to know it.
How much time will it take from my team?
The person who puts in the most time is the one from your team who co-leads the project with us, usually whoever knows the process best, because they’re in the sessions and make decisions with us. We need the rest of the team to understand how they work today and to test the new process.
What happens when the project ends?
The process is documented and your co-lead knows how it works. If you’d like, your expert stays with you from there.
One step closer to your digital brain
With your data in order and your processes connected to AI agents, your company already has much of what a digital brain needs.
Let’s talk about your company.
Next slots
Prefer email? info@intencion.es
Thank you so much!
Pick a slot now to tell us more.